Role: Administrative Assistant
Location: Remote (LATAM)
Rate: $1800-$2,250/mo
Benefits: PTO and Holiday Calendar
Loeb.nyc is seeking a passionate, organized, and dedicated individual to fill our Remote Administrative Assistant position. This role requires keen attention to detail in a fast-paced, action-oriented startup environment. You’ll be trusted with day-to-day scheduling, operational support, and special projects—gaining hands-on experience in the inner workings of startup creation and leadership.
In this fully remote role, you’ll collaborate closely with our C-Suite and internal teams through digital tools and virtual communication. We’re looking for someone proactive, adaptable, and energized by supporting leaders and managing complex logistics in a virtual environment.
This is a great opportunity for someone with strong organizational and communication skills who thrives working independently and is excited about the entrepreneurial nature of our organization.
Key Responsibilities
- Manage complex, shifting calendars and coordinate meetings across multiple time zones for C-Suite executives.
- Schedule meetings with internal teams, investors, founders, and partners across studio ventures.
- Book travel and handle logistics for events, offsites, and multi-stakeholder meetings.
- Draft agendas, take clear notes, and follow up on action items from remote meetings.
- Help track key deadlines, investor follow-ups, and cross-venture initiatives.
- Maintain organized digital records and documents related to portfolio company activity.
- Support research, presentation prep, and project tracking.
- Manage expenses, reimbursements, and light personal administrative tasks as appropriate.
- Communicate clearly and professionally on behalf of C-Suite executives via email, Slack, and Zoom.
- Collaborate with the broader team to ensure smooth virtual operations.
Qualifications
- 1–2+ years of experience in an administrative, project coordination, or support role—experience at a startup, VC firm, or fast-paced remote environment is a plus.
- Strong organizational skills and exceptional attention to detail.
- Excellent verbal and written communication skills.
- Ability to prioritize across multiple tasks, teams, and time zones.
- Discretion and professionalism in handling sensitive information.
- Proficiency with G Suite, Slack, Asana, Zoom, Airtable, and Perplexity (a plus).
- A self-starter mindset with curiosity about startups, investing, or entrepreneurship.
